Job Opportunities

External Affairs Operations Assistant

About Storm King Art Center

Storm King Art Center is a 500-acre outdoor museum located in New York’s Hudson Valley, where visitors experience large-scale sculpture and site-specific commissions under open sky. Since 1960, Storm King has been dedicated to stewarding the hills, meadows, and forests of its site and surrounding landscape. Building on the visionary thinking of its founders, Storm King supports artists and some of their most ambitious works. Changing exhibitions, programming, and seasons offer discoveries with every visit.

For additional information, visit www.stormking.org.

About the Role

Storm King Art Center is seeking an External Affairs Operations Assistant to join its growing External Affairs department. This new position will report to the External Affairs Operations Manager, and will support the External Affairs department by accurately maintaining database records, providing reports, and processing gifts.

External Affairs Operations Assistant

Primary responsibilities include accurately and efficiently entering and maintaining donor and gift records in the database; producing reports as needed; producing acknowledgement letters, receipts, and pledge reminders. The External Affairs Operations Assistant will accurately maintain records and information in the CRM database (Altru), and offer support for information management and gift processes. The Assistant responds to requests for information, including but not limited to queries, dashboard reports, and revenue and constituent giving summaries.

Responsibilities

  • Verify, enter, and maintain biographical information in the database from a variety of sources including forms, mailings, address change cards, email, staff, etc.
  • Manage hard copy and digital files for External Affairs.
  • Process and record gifts; ensure accuracy, data integrity, and maintain confidentiality.
  • Produce acknowledgement letters, receipts, and pledge reminders in a timely manner.
  • Research and respond to staff and donor inquiries on records and gifts.
  • Produce reports as needed.
  • Compose general correspondence and provide clerical support for External Affairs operations.
  • Other responsibilities as needed or assigned.


Qualifications

  • High school diploma or equivalent is required.
  • 1-3 years of experience in development operations or similar capacity.
  • Experience with SQL or CRM database, Altru or other Blackbaud database preferred.
  • Ability to handle sensitive information in a professional manner and maintain confidentiality is required.
  • Excellent organizational and computer skills including Microsoft Office. Willingness to learn and use technology to streamline and improve reporting.
  • The capacity and willingness to provide excellent service and to work in a collegial manner with donors and other constituencies is essential.
  • Ability to work as part of a team.

Successful candidates will have enthusiasm for Storm King’s programming and mission, complemented by a background in development operations. Experience in arts or cultural institutions preferred. Ability to work occasional nights and weekends.

Physical Requirements and Working Conditions

  • Works in an office environment
  • Frequently sits for long periods of time
  • Frequently speaks, reads, writes and uses a computer keyboard
  • Must be able to work and walk outside in a variety of weather conditions
  • Requires standing, lifting, stooping, or bending
  • Works on weekends and evenings during the season for special events

Benefits

This position is eligible for the full benefit package including a generous paid time off program, medical, dental, vision, 403(b), and more.

To Apply
Please send a cover letter and resume to employment@stormkingartcenter.org with “External Affairs Operations Assistant” in the subject. Only complete applications will receive full consideration. No phone calls please.

HR/Payroll Assistant

Storm King Art Center seeks a part-time HR/Payroll Assistant to join our growing organization.

About Storm King Art Center

Widely celebrated as one of the world’s leading sculpture parks, Storm King Art Center has welcomed visitors from across the globe for over fifty years. Located only one hour north of New York City, in the lower Hudson Valley, its 500 acres of rolling hills, woodlands, and fields of native grasses and wildflowers provide the setting for a collection of more than 100 carefully sited sculptures created by some of the most acclaimed artists of our time.

For additional information, visit www.stormking.org.

About the Role

Storm King Art Center is seeking a part-time HR/Payroll Assistant to process biweekly payroll for approximately 50 regular and 40 seasonal employees, and to provide support to the Human Resources Generalist with benefits administration, recruiting, and onboarding. The HR/Payroll Assistant will report to the Director of Finance with direction from the HR Generalist.

The HR/Payroll Assistant will possess a strong working knowledge of payroll and HR compliance and best practices achieved through having worked in a similar capacity and staying updated on technology to advise on ways to streamline current processes. Successful candidates will have enthusiasm for Storm King’s programming and mission, complemented by a background in payroll, accounting/bookkeeping, or human resources.

The work schedule will require approximately 20 hours per week with the flexibility to work additional hours in the future if needed. Responsibilities will include, but are not limited to the following:

  • Review, verify and track timesheets for hours worked, paid time off (PTO), overtime, and pay adjustments. Follow up with employee and/or manager on any discrepancies.
  • Calculate and input employees’ time worked, PTO, compensation, retroactive pay, and deductions ensuring accuracy into ADP’s Workforce Now online payroll system.
  • Accurately batch biweekly payroll in ADP according to the established payroll calendar.
  • Enter payroll taxes and benefit costs into general ledger, Sage Accounting software currently; Blackbaud Financial Edge in the fall. Provide back-up to accounting when needed.
  • Enter new employees into the benefit carrier(s) website(s).
  • Respond to routine questions from internal staff and external vendors regarding payroll and benefits.
  • Reconcile monthly benefit invoices to ensure accuracy and resolve basic discrepancies.
  • Assist with Open Enrollment including tracking and processing enrollment forms, updating employee information in ADP and benefit vendor websites, and updating benefit carrier(s) website(s) with new deductions.
  • Create and maintain payroll, HR, and benefit records in accordance to federal, state and local laws.
  • Assist HR Generalist with upholding records retention schedule.
  • Develop and distribute quarterly PTO and overtime reports to managers.
  • Conduct periodic payroll and benefit audits to ensure complete employee data and uniform data entry.
  • Support the month-end and year-end closing process, along with annual budget planning.
  • Create bi-weekly payroll schedule; Distribute along with holiday calendar annually.
  • Complete taxable fringe benefit calculations including imputed income for group life insurance annually.
  • Assist with year-end payroll tasks, including calculating imputed income for group term life insurance, and distributing W-2 forms.

Required Qualifications and Skills

  • High school diploma or equivalent.
  • A minimum of two (2) years of payroll or general bookkeeping experience.
  • Experience working with payroll or accounting software.
  • Ability to work under pressure to meet deadlines.
  • Strong numerical and analytical skills.
  • Strong written and verbal communication skills.
  • Must be detail-oriented, highly organized, and have strong data entry skills.
  • Commitment to data integrity and process improvement using technology.
  • Possess excellent project management skills.
  • Demonstrate excellent customer service skills when addressing employee concerns about pay and benefits.
  • Strong judgment skills to proactively ask questions, address concerns, elevating cases to HR Generalist when needed.
  • Ability to collaborate with employees to resolve issues in a positive manner.
  • Ability to perform with a high level of discretion and integrity.
  • Strong interpersonal skills with an ability to engage with all levels of staff.
  • Computer proficiency in Windows Operating System including MS Office products, especially with Excel.

Preferred Qualifications

  • Associate’s or other college degree in related field preferred.
  • Experience with ADP Workforce Now, Sage Accounting software, or Blackbaud Financial Edge.
  • HR experience.

Physical Requirements and Working Conditions

  • Works in an office environment.
  • Frequently sits for long periods of time.
  • Frequently speaks, reads, writes and uses a computer keyboard.
  • May require occasional standing, walking, lifting, stooping, or bending.

To Apply
Please send a cover letter and resume to employment@stormkingartcenter.org with “Payroll Assistant” in the subject. No phone calls please.

 

Major Gifts Associate

About Storm King Art Center

Storm King Art Center is a 500-acre outdoor museum located in New York’s Hudson Valley, where visitors experience large-scale sculpture and site-specific commissions under open sky. Since 1960, Storm King has been dedicated to stewarding the hills, meadows, and forests of its site and surrounding landscape. Building on the visionary thinking of its founders, Storm King supports artists and some of their most ambitious works. Changing exhibitions, programming, and seasons offer discoveries with every visit.

For additional information, visit www.stormking.org.

About the Role

The Major Gifts Associate reports to the Associate Director, Individual Giving, and will work closely with the External Affairs team.  This role is responsible for supporting the Associate Director with implementation of Storm King’s annual fund, Council Membership, and major donor giving programs and initiatives. Projects within these programs include donor recognition, cultivation events, special outreach and correspondence, targeted solicitations, large-scale mailings, research and relationships in the fundraising database, Altru.

Successful candidates will have enthusiasm for Storm King’s programming and mission, complemented by a background in development preferably in an arts, cultural or non-profit setting. Ability to work occasional nights and weekends is required.

Responsibilities

  • Assist with the general stewardship and fulfillment of the Storm King Council Membership, and other major donor supporters.
  • Coordinate and extract database reports, including solicitations for the Annual Fund, acquisitions and renewals for the Storm King Council, and invitations to events.
  • Assist in updating and maintaining donor records within the Altru database, as well as optimizing the database as a tool for donor cultivation and stewardship.
  • Conduct research on current and prospective donors, and carefully maintaining their records in the database.
  • Process Annual Fund and major donor gifts, including preparing letters of acknowledgements in a timely and accurate manner.
  • Prepare the annual donor listing, which includes a donor wall and recognition on the Art Center’s website, in the Visitor’s Center, and throughout various print materials.
  • Assist in the planning and execution of events, including morning and evening programs, and the annual Travel Program.
  • Provide day-to-day administrative support for the Individual Giving department, including maintaining donor files, processing invoices, and responding to email and phone inquiries from major donors.
  • Coordinate with other departments on the creation of marketing materials and other deliverables.

Qualifications

  • Bachelor’s degree required.
  • Must have at least one year of related experience preferably in a non-profit organization.
  • Must have strong organizational skills and attention.
  • Strong communication, research and organizational skills; and excellent follow-through.
  • Strong organizational skills and the ability to meet deadlines.
  • Strong interpersonal, written, and verbal communication skills.
  • Must have the ability to work independently and handle many projects simultaneously.
  • Ability to handle sensitive information in a professional manner and maintain confidentiality is required.
  • Must demonstrate a commitment to providing excellent service and working in a collegial manner with staff, donors and other constituencies.
  • Working knowledge of CRM or fundraising database is preferred, but not required (will train on database).
  • Must be proficient with Microsoft Office Suite, internet research, and administrative office procedures.
  • Knowledge of Photoshop and / or InDesign is a plus

Physical Requirements and Working Conditions

  • Works occasional evening and weekend special events.
  • Occasional travel required to NYC for meetings and special events.
  • Works in an office environment.
  • Frequently speaks, reads, writes, uses a computer keyboard, and sits for long periods of time.
  • Ability to maneuver outdoors (in all weather conditions) on the 500-acre facility’s hills, grass, and gravel path ways.
  • May require occasional standing, walking, lifting, stooping, or bending.

Benefits

This position is eligible for the full benefit package including a generous paid time off program, medical, dental, vision, 403(b), and more.

To Apply
Please send a cover letter, resume, and correspondence writing sample such as an ask or acknowledgment letter to employment@stormkingartcenter.org with “Major Gifts Associate” in the subject. Only complete applications will receive full consideration. No phone calls please.

Full-time employees may be eligible for Storm King’s benefits including medical, dental, vision, LTD, Life, and retirement plans in addition to a generous paid time off program.

Storm King Art Center is dedicated to fostering a diverse workplace. Storm King Art Center is an equal opportunity employer and makes employment decisions on the basis of merit.

People who are of color, gender oppressed, LGBTQ, immigrants with work permission, and people of diverse social and economic backgrounds are encouraged to apply. Storm King Art Center does not discriminate based on race, color, religion, creed, sex, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, sexual orientation, gender identity or expression, or any other related consideration.