Job Opportunities

Associate Director, Special Events

Storm King Art Center seeks an Associate Director, Special Events to join a growing team and organization.

About Storm King Art Center
Storm King Art Center is a 500-acre outdoor museum located in New York’s Hudson Valley, where visitors experience large-scale sculpture and site-specific commissions under open sky. Since 1960, Storm King has been dedicated to stewarding the hills, meadows, and forests of its site and surrounding landscape. Building on the visionary thinking of its founders, Storm King supports artists and some of their most ambitious works. Changing exhibitions, programming, and seasons offer discoveries with every visit.

For additional information, visit www.stormking.org.

About the Role
Reporting to the Deputy Director, External Affairs, the Associate Director, Special Events oversees and supervises high-level, multi-faceted, and complex events, including two annual fundraising events – the Summer Solstice Celebration and the Annual Gala and After Party (inclusive of a Silent Auction) – as well as the spring Opening Celebration. This position also manages sponsorships, in-kind donations, and other custom corporate and media partnerships related to these events.

Successful candidates will have enthusiasm for Storm King’s programming and mission, complemented by a background in special events and development preferably in a cultural or non-profit setting. Candidates must be flexible to work occasional weekends and evenings for events. Occasional travel to New York City is required.

Special Event responsibilities include:

  • Strategize, develop, and implement the overall vision and production plan for each event, including identifying honorees, host committees, chefs, and auction items; and establishing the fundraising and outreach, marketing and communications, and partnership plans for each event.
  • Communicate regularly and clearly with internal and external stakeholders, including senior staff, trustees, honorees, event co-chairs, event committee, partners, etc.
  • Work closely to cultivate relationships and liaise with high net worth individuals, board members, event honorees, and event co-chairs and host committees related to the events.
  • Write and edit event correspondence and communications, including but not limited to solicitations and acknowledgments, outreach communications, media alerts, etc.
  • Collaborate with Communications team on developing all branded event materials, both print and digital, as well as develop and implement a dynamic communications plan, including e-blasts, website maintenance, social media, and other digital platforms and advertising associated with event.
  • Establish clear and detailed review processes for developing mailing and outreach lists.
  • Plan and evaluate the scope and format of events; establish, monitor, and track event planning calendars and budgets; review and uphold administrative procedures; and coordinate venue selection, facilities management, rentals, catering, signage, displays, audio-visual equipment, photography, special needs requirements, printing, staffing, and event security.
  • Produce and work with filmmaker to coordinate all details around film interviews for Gala film presentations.
  • Develop, plan, track, reconcile programs, agendas, budgets, invoices and services.
  • Manage onsite production team at events, leading staff to implement all necessary event logistics.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Prepare and distribute final reports and acknowledgments for all major fundraising events.
  • Analyze events to ensure best practices are adhered to, relevant and new trends are reviewed, and fundraising strategies are met successfully.
  • Work closely with the Individual Giving team to ensure proper cultivation and stewardship of event supporters so that they remain engaged and involved with Storm King during the event time frames as well as after.

 

Corporate Partnerships responsibilities include:

  • Generate ideas, develop strategy, and implement plan to grow event partnerships, including corporate sponsorships, in-kind donations, etc
  • Work closely with the Associate Director, Institutional Giving to develop a strategic plan for targeted prospecting, solicitation packages and branded materials, and cultivation participation at events and programs.
  • Research new ways to attract new and retain existing Corporate Partners.
  • Evaluate partnerships to ensure success and maintain Storm King’s best interest.

Qualifications

  • Bachelor’s degree required.
  • A minimum of 5 years of combined Special Event and Development experience.
  • Must have experience planning and leading high-level, complex fundraising events
  • Ability to work effectively in a fast-paced environment with a small staff and assist with all tasks needed to ensure the success of an event.
  • Must exhibit sophisticated organization and planning skills and a serious attention to detail as well as a proven ability to meet deadlines
  • Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity.
  • Ability to communicate effectively and to interact with the public in a positive and friendly manner at all times.
  • Experience managing staff and teams.
  • Experience working with trustees and high net worth donors.
  • Familiar with both the New York City and Hudson Valley museums, exhibitions and venues.
  • Excellent written and verbal communication skills are essential.
  • Advanced proficiency in Microsoft Office Suite and knowledge of Altru or similar database.

Physical Requirements and Working Conditions

  • Works in an office environment
  • Frequently sits for long periods of time
  • Frequently speaks, reads, writes and uses a computer keyboard
  • May require occasional standing, walking, lifting, stooping, or bending
  • Requires some overtime, evening and weekend work
  • Requires occasional travel to NYC (on average once a month or as needed for special events)

Benefits
This position is eligible for the full benefit package including a generous paid time off program, medical, dental, vision, 403(b), and more.

To Apply
Please send a cover letter and resume to employment@stormkingartcenter.org with “Associate Director, Special Events” in the subject. Only complete applications will receive full consideration. No phone calls please.

Development & Database Coordinator

About Storm King Art Center

Storm King Art Center is a 500-acre outdoor museum located in New York’s Hudson Valley, where visitors experience large-scale sculpture and site-specific commissions under open sky. Since 1960, Storm King has been dedicated to stewarding the hills, meadows, and forests of its site and surrounding landscape. Building on the visionary thinking of its founders, Storm King supports artists and some of their most ambitious works. Changing exhibitions, programming, and seasons offer discoveries with every visit.

For additional information, visit www.stormking.org.

About the Role

Storm King Art Center is seeking a Development & Database Coordinator to join its growing External Affairs (EA) department. This new position will report to the External Affairs Operations Manager and will support the External Affairs department by accurately maintaining database records, providing reports, and processing gifts, amongst other responsibilities.

Development & Database Coordinator

Primary responsibilities include accurately and efficiently entering and maintaining donor and gift records in the database; producing reports as needed; producing acknowledgement letters, receipts, and pledge reminders. The Development & Database Coordinator will accurately maintain records and information in the CRM database (Altru) and offer support for information management and gift processing. The Coordinator responds to requests for information, including but not limited to queries, dashboard reports, and revenue and constituent giving summaries. Additional responsibilities include coordinating EA department meetings and reports, meetings for the EA Committee of the Board of Trustees.

Responsibilities

  • Verify, enter, and maintain biographical information in the database from a variety of sources including forms, mailings, address change cards, email, staff, etc.
  • Manage hard copy and digital files for External Affairs.
  • Process and record gifts; ensure accuracy, data integrity, and maintain confidentiality.
  • Produce acknowledgement letters, receipts, and pledge reminders in a timely manner.
  • Research and respond to staff and donor inquiries on records and gifts.
  • Produce reports as needed.
  • Compose general correspondence and provide clerical support for External Affairs operations.
  • Coordinate External Affairs team meetings, including overall strategy and planning meetings.
  • Assist with Board Committee scheduling, logistics, material preparation, and planning specific to the External Affairs Committee.
  • Coordinate fundraising communications across all areas to ensure that effective and timely communications are upheld, including acknowledgements, welcome packets, calendar mailings, interim reports, and other communications with donors.
  • Other responsibilities as needed or assigned.


Qualifications

  • High school diploma or equivalent is required.
  • 2 years of experience in development operations or similar capacity.
  • Experience with SQL or CRM database. Altru or other Blackbaud database preferred.
  • Ability to handle sensitive information in a professional manner and maintain confidentiality is required.
  • Excellent organizational and computer skills including Microsoft Office. Willingness to learn and use technology to streamline and improve reporting.
  • The capacity and willingness to provide excellent service and to work in a collegial manner with donors and other constituencies is essential.
  • Ability to work as part of a team.
  • Excellent relationship-building skills to communicate with internal and external stakeholders including VIP donors, artists, senior management team and Board of Trustees.
  • Excellent interpersonal, written and verbal communication skills.
  • Experience planning, executing, monitoring and completing multiple projects at a time. The ability to coordinate internal resources and third parties to ensure that projects are completed on-time.

Successful candidates will have enthusiasm for Storm King’s programming and mission, complemented by a background in development operations. Experience in arts or cultural institutions preferred. Ability to work occasional nights and weekends.

Physical Requirements and Working Conditions

  • Works in an office environment
  • Frequently sits for long periods of time
  • Frequently speaks, reads, writes and uses a computer keyboard
  • Must be able to work and walk outside in a variety of weather conditions
  • Requires standing, lifting, stooping, or bending
  • Works on weekends and evenings during the season for special events

Benefits

This position is eligible for the full benefit package including a generous paid time off program, medical, dental, vision, 403(b), and more.

To Apply
Please send a cover letter and resume to employment@stormkingartcenter.org with 

Development & Database Coordinator” in the subject. Only complete applications will receive full consideration. No phone calls please.

Full-time employees may be eligible for Storm King’s benefits including medical, dental, vision, LTD, Life, and retirement plans in addition to a generous paid time off program.

Storm King Art Center is dedicated to fostering a diverse workplace. Storm King Art Center is an equal opportunity employer and makes employment decisions on the basis of merit.

People who are of color, gender oppressed, LGBTQ, immigrants with work permission, and people of diverse social and economic backgrounds are encouraged to apply. Storm King Art Center does not discriminate based on race, color, religion, creed, sex, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, sexual orientation, gender identity or expression, or any other related consideration.